Reimbursement Guidelines for Supplemental Programs and Classes

Reimbursement Guidelines for Supplemental Programs and Classes

At OpenEd, we believe you know your student best!

We also understand that students learn in a variety of ways, using a mix of programs, classes, and resources.

Below is a clear outline of what is and is not approved for reimbursement when it comes to supplemental educational programs.

Approved for Reimbursement

OpenEd may reimburse for:

1. Non-Accredited Supplemental Programs Covering Multiple Subjects

This includes programs like micro-schools and co-ops that provide instruction in multiple subjects but are not accredited or full-time (four or more days a week).

Example of an acceptable receipt for a micro-school/co-op:

2. Supplemental Classes (Not Full-Time Tuition) at Accredited Programs

This includes individual classes taken through accredited private programs, universities, or other accredited educational institutions.

Example of an acceptable receipt for accredited programs:

Not Approved for Reimbursement

OpenEd will not reimburse for:

• Full-time tuition at accredited institutions
• Programs that meet four or more days per week
• Traditional tutoring services
• Materials or supplies (unless part of program fee)

Documentation Requirements

To request reimbursement, you must provide:

• Detailed invoice or receipt
• Program description including subjects covered
• Schedule showing frequency of instruction
• Proof of payment

Frequently Asked Questions

What types of supplemental programs does OpenEd reimburse for?

OpenEd reimburses for non-accredited supplemental programs covering multiple subjects (like micro-schools and co-ops) and individual classes at accredited institutions, as long as they are not full-time programs meeting four or more days per week.

Will OpenEd reimburse for full-time tuition at accredited schools?

No, OpenEd will not reimburse for full-time tuition at accredited institutions or programs that meet four or more days per week.

What documentation do I need to submit for reimbursement?

You need to provide a detailed invoice or receipt, program description including subjects covered, schedule showing frequency of instruction, and proof of payment.

Can I get reimbursed for micro-schools and co-ops?

Yes, OpenEd may reimburse for micro-schools and co-ops that provide instruction in multiple subjects, as long as they are not accredited or full-time (four or more days per week).

Where can I find an example invoice for supplemental programs?

You can find an example invoice template in the Google Spreadsheet linked in the reimbursement guidelines article.